JOB DESCRIPTION
Position Title: Administrative Assistant
Reports To: Program Director
FLSA Status: Non-Exempt
Nature of Work: Responsible for providing administrative
support services and maintaining manual and electronic tracking systems in order
to achieve the goals of the respective program.
Responsibilities:
1. Provides administrative clerical support to the director and other program staff as directed.
2. Communicates with outside agencies regarding scheduling or the provision of services. Coordinating the scheduling of staff and clients as needed.
3. Oversees the maintenance of filing system.
4. Assures that Service Activity Logs are received by billing department in an accurate and timely manner and in accordance with Westbrook standards.
5. Works with staff, clients and others in a professional, cooperative, ethical, respectful and effective manner.
6. Maintains a level of attendance consistent with Westbrook Health Services.
Minimum Requirements:
1. High School Diploma/GED
2. Three years related experience
3. Excellent Keyboarding skills
4. Excellent communication skills
5. Pass CIB check
Job Description – Administrative Assistant
Page 2
Physical
Requirements:
Sitting: 6 hours per 7.5 hour shift. Alternates frequently to walking and standing.
Standing: 1 to1-1/2 hrs. per 7.5 hour shift. Alternates frequently to walking and sitting-/
Walking: 1 to 1-1/2 hrs. per 7.5 hour shift. Alternates frequently to sitting and standing
Frequency:
Never = 0% Rarely= 1 – 10% Occasionally= 11 - 33%
Frequently=
34 – 66% Continuously= 67 +%
Lifting: Occasionally Climbing: Rarely
Carrying: Rarely Reaching Rarely
Pushing: Rarely Grasping Frequently
Bending: Rarely Fine
Eye to Hand
Squatting: Rarely Coordination: Continuously
Kneeling: Rarely Driving: Rarely
Work Environment: In-Doors 99% Out-Doors 1%
Employee/Applicant
Acceptance:
The above information reflects a general description of this position’s primary
functions. Specific tasks, duties and responsibilities are assigned by the
supervisor in order to meet the needs of the specific program or changes in
operation or program mission.
I have read and understand the
job description of Administrative Assistant and by
My Signature below, agree that I can perform these duties. I further understand that this job
description is not an employment contract and is subject to change at the
discretion of Westbrook Health Services.
Print Name
_____________________________________ _________________
Signature
Date
Approved/Rev:
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